top of page

Privacy Policy

​

This Privacy Policy explains how Kids Choice Dietitian (“we”, “us”, “our”) collects, uses, stores, and protects personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to all interactions with us, including via our website www.kidschoicedietitian.co.uk, which is hosted by Wix.

Effective date: 5 January 2026
This policy is reviewed regularly and updated as required.

 

Data controller

Kids Choice Dietitian, operated by Emily Holmes, is the data controller responsible for your personal data.

paediatricdietitianemily@gmail.com

If you are unhappy with how your data has been handled, you have the right to complain to the Information Commissioner’s Office (ICO):
www.ico.org.uk
0303 123 1113

 

Whose data we collect

We provide services to children. Personal data relating to children is provided by a parent or legal guardian with parental responsibility.

 

What data we collect

We may collect and process the following data to provide dietetic and feeding therapy services:

 
Personal and Contact Information

  • Name

  • Date of birth

  • Gender

  • Home address

  • Email address

  • Telephone number

  • GP and relevant healthcare professional details

Health and Clinical Information (Special Category Data)

  • Medical and clinical history

  • Feeding and dietary information

  • Growth measurements

  • Medications and allergies

Consent Records

  • Records of consent for services, data processing, and information sharing

Technical Data

When you use our website:

  • IP address

  • Browser type and version

  • Operating system and platform

  • Cookie data

 

How We Collect Your Data

We collect data when you:

  • Complete contact, referral, or assessment forms

  • Communicate with us via email

  • Provide feedback

  • Use our website (via cookies)

 

How We Use Your Data

We use your data to:

  • Provide nutrition and dietetic services

  • Respond to enquiries and referrals

  • Maintain professional clinical records

  • Communicate regarding care

  • Share information with relevant healthcare professionals with consent

  • Send service updates only where consent has been provided

 

Lawful Basis for Processing

Under UK GDPR, we process data using the following lawful bases:

  • Consent – particularly for special category health data

  • Provision of health care – necessary for dietetic and feeding therapy services

  • Legal obligation – including professional and regulatory record-keeping

You may withdraw consent at any time.

 

Data Storage and Security

We take data security seriously and use appropriate safeguards, including:

  • Password-protected devices

  • Password-protected documents

  • Secure, GDPR-compliant electronic record systems

Retention periods:

  • Referral forms with no appointment: deleted after 3 months

  • Clinical records: retained for 8 years in line with British Dietetic Association guidance, then securely deleted

 

Sharing Your Information

We only share data when necessary and appropriate:

  • With relevant healthcare professionals with your consent

  • Where disclosure is required in the public interest or by law

  • In the event of a business sale or transfer

  • To protect the rights, safety, or property of clients or others

We do not sell data or share it with marketing agencies.

 

Your Data Protection Rights

You have the right to:

  • Access your data (Data Subject Access Request)

  • Rectify inaccurate or incomplete data

  • Request erasure where legally applicable

  • Restrict or object to processing

  • Withdraw consent at any time

Requests can be made to:
📧 paediatricdietitianemily@gmail.com

 

Cookies

Our website uses cookies to ensure it functions correctly and to help us understand how it is used.

Cookies are small text files stored on your device when you visit a website. Some cookies are essential for the operation of our website, while others help us improve your experience.

We use the following types of cookies:

  • Strictly necessary cookies – required for the website to function and cannot be switched off.
     

  • Analytics cookies – help us understand how visitors use our website. These cookies are only used with your consent.
     

We do not use cookies for advertising or marketing purposes.

When you first visit our website, you will be shown a cookie consent banner that allows you to accept or reject non-essential cookies or manage your preferences. You can change your cookie preferences at any time through your browser settings.

 

 

Third-Party Services

We use trusted third-party service providers (such as Wix and email services) to operate our website and communicate with clients. These providers process data under their own privacy policies and in compliance with UK GDPR.

 

Links to Other Websites

Our website may contain links to external websites. We are not responsible for their privacy practices and encourage you to review their policies.

 

Contact Form Data

When you submit an enquiry via our contact form, your data is used solely to respond to your enquiry and assess service suitability.

Enquiry data is retained for up to one year after last contact, unless you request deletion sooner.

 

Changes to This Policy

This Privacy Policy may be updated from time to time. The latest version will always be available on our website.

bottom of page